Edinburgh’s most exciting letting agent is on the lookout for a superstar New Business Coordinator. If you have a passion for all things property, are motivated by providing an outstanding service and love the buzz of juggling a busy and varied workload then this could be the job for you!

We’re not your average letting business. We do things differently, we work hard and we bring on a high volume of new properties so this role is crucial to the continuing success of our New Business Team. You will be responsible for assisting the New Business Team in bringing new properties into the company’s portfolio – getting them prepared for listing on the market and ensuring all safety and maintenance work is ticked off and the property is ready for the first let. You will also be required to keep on top of admin tasks for your allocated properties – so attention to detail is key here. We’re therefore looking for someone highly organised who can juggle lots of tasks, prioritise well and manage their own time effectively.

You will spend a good chunk of your time out of the office visiting properties to draw up accurate floorplans, take striking marketing photos and prepare distinctive property descriptions to help our client’s properties really stand out from the crowd. Communication is a huge part of this job – you’ll need to be confident dealing with a variety of people and be great at letting them know you’re on top of things. This is a real multi-tasking role and you’ll need to be happy to turn your hand to whatever comes your way, including some occasional out of hours working.

• Act as main point of contact for landlords of new business properties during the onboarding and marketing period; communicating with them in a friendly, professional, and prompt manner in person, via email and on the phone.
• Create marketing material for new business properties – including; photography, property descriptions, and floorplans.
• Manage maintenance works where required during the onboarding and marketing period; efficiently liaising with the Umega maintenance team and various other external contractors.
• Instruct and obtain the required safety and compliance certificates during the onboarding and marketing period so the property is fully prepared for the first let.
• All administration associated with bringing new properties into the company’s portfolio – including; data input to relevant software systems and recording of information.
• Any other duties as reasonably required in line with your role.

• Experience in a professional environment in a customer facing role
• Outstanding approach to customer service
• Ability to establish rapport quickly
• Highly organised with the ability to prioritise and coordinate multiple tasks
• Resourceful – able to think on your feet and find solutions
• A team player
• Full driver’s license required

Umega Lettings is a forward-thinking company and our four core values make Umega a great place to work;
Upbeat – Be positive
Offbeat – Be playful, different and question things
Upfront – Be open and clear
Progress – Be adaptive and always looking to improve, never stand still

This role involves being an important part of our busy and exciting letting business. We hold high standards and work in a way that mean our clients love dealing with us. We run open-book management and ensure that everyone who works here receives a business education to support their career progression. An important aspect of this is using a share of profits to grow a staff owned property portfolio that you will help grow, manage and benefit from. We are a company that is progressing fast and have big, game-changing plans for the future. This is a great opportunity to play an important part in this journey.


We’re always looking for ways to give back to our team and we take it serious about becoming one of the best small businesses to work for in the world!

The Big stuff –

  • Staff property fund – we set aside 20% of our profits to invest in Edinburgh buy-to-let property. Our employees invest, manage and benefit financially from the ownership of these properties.
  • Investors in People – We are Investors In People Silver accredited and put a strong emphasis on training and development. We’re the only private letting business in the country to reach this level.
  • Our special culture – We’re a values-led business meaning our values are central to everything we do and every decision we take.
  • Recognition – We make a big deal about recognising effort and successes.

The Little things –

  • Vitality healthcare – Each of our team benefits from private healthcare via Vitality. Alongside the healthcare, Vitality offers the team a load of rewards for healthy living including; free coffees, free cinema tickets and other discounts. Vitality has worked well for us; we’ve got a Monday night running club and a third of our team are running the Edinburgh half marathon
  • Fruit – Edinburgh Community Food delivers a weekly crate of fruit to our office (you’d be amazed at how many bananas we get through)
  • Breakfast on a Friday – breakfast rolls all round on a Friday morning. The variety of roll combinations……doubles, triples………anyone for a Bacon-Haggis-Egg-hash brown quadruple…… even tastier than it sounds!
  • Culture club – We encourage everyone to get super social!
    • At least 4 events during the year including Spring night out, summer activity day out (we’ve done mountain climbing, tree-top ropes, go-karting, wakeboarding), festival night out and Christmas night out
    • Informal end of month drinks
    • Group running once a week. Various impromptu trips including walking in the Pentlands
    • Charity Fundraising and keeping fit – Marathon run, Toughmudder!
  • Umeganniversary – we make sure we celebrate everyone’s Umeganniversary at our monthly company meetings. It’s a big deal when our team have been with us for 1, 2, 3, 8 years so we make sure we celebrate each and every one of them, increase their annual leave and thank the team for their contribution towards building an amazing company we’re super proud of.
  • Birthdays off – no one should have to work on their birthday. That’s why the Umega team get an extra days holiday to take on their birthday so they can go wild celebrating or enjoy a well-deserved rest!
  • Volunteering: We believe it’s important to give back to the community and we know you do to! That’s why we gift you 2 days of the year  to support your favourite cause!

Salary: £20,000 – £23,000 p.a. depending on experience

Start date: As soon as you are available.

Apply by sending your CV and covering letter to Danielle: [email protected]