Are you excited by the prospect of working at the heart of one of Scotland’s most progressive and pioneering small businesses? If so, Umega could be the perfect place for you to make a difference while gaining career-changing experience.

We’re looking for two Executive Assistants to support and work with our Director Team in plotting the course for Umega’s long-term success. The two roles require similar skills and experience and will be ideal for those looking to take their career in an exciting direction and make an impact in a dynamic team. These roles are more focused on the planning and development of a growing business than on property letting, and the responsibilities are split as follows:

1. Quality reporting of measures and indicators

Everyone at Umega needs to know and understand how our business and teams are performing and how they are having an impact. Our customer base and team is growing and so is the need for quality and timely information. Umega’s first and most important value is about openness and we aim to create a culture and environment of learning. This starts with everyone understanding performance and progress by having relevant information presented in an accessible way. If you love understanding and learning how businesses work, are willing to question and improve the quality of our information and share your findings with our team in dynamic and compelling ways, then this could be the role for you.

2. Finances, Policies & External Partners

Financial Reporting & Process Management. In order to make decisions and plan strategically, we need a clear and accurate picture of our financial performance. Part of this role is collating and producing Umega’s financial reports and managing our financial planning (using apps like Xero & Float). You’ll work across all departments in the business to build financial processes that support our strategic objectives. You’ll also help ensure Umega meets its payroll, pensions, tax, accounting and filing obligations.

Organising and improving our policies and contracts with external partners. For Umega to move swiftly and decisively with the challenges and opportunities ahead, our company policies and external contracts need to be organised, well-administered, appropriate and up to date. We constantly need to review Umega’s company policies to complement and support our strategic objectives of becoming one of the best small businesses in the world and smashing negative stereotypes of letting agencies. Part of your responsibilities will be to make sure our operational teams have what they need to succeed e.g. maintaining our world-class office space, negotiating, managing and building strong relationships with our external business support contracts and partners (IT, mobiles, vehicle contracts, insurances, banks, accountants, lawyers) and helping manage and deliver strategic projects related to the areas mentioned above.


  • Proficient with Excel, Google sheets, pivot tables and summarising numerical data
  • Experience working with numbers and passion for telling the stories behind them
  • Experience of managing financial data and producing financial reports
  • An accounting qualification and experience of using Xero (accounting software) would be an advantage, but not essential.
  • A track record of making changes or improvements
  • A natural organiser with exceptional attention to detail and a natural desire to dot the ‘I’s and cross the ‘T’s
  • Ready to question things and do things differently to traditional businesses


Umega Lettings is a forward-thinking company and our four core values make Umega a great place to work;

  • OPEN – Share information & ask for help
  • POSITIVE – Look for solutions & work together
  • PLAYFUL – Bring your personality
  • PROGRESS – Ask questions & challenge convention

This role involves being an important part of our busy and exciting letting business. We hold high standards and work in a way that mean our clients love dealing with us. We run open-book management and ensure that everyone who works here receives a business education to support their career progression. An important aspect of this is using a share of profits to grow a staff owned property portfolio that you will help grow, manage and benefit from. We are a company that is progressing fast and have big, game-changing plans for the future. This is a great opportunity to play an important part in this journey.

Learn more about the little things we do to make Umega a great place to work here!

Starting salary: £22k- £24k depending on experience

Please apply for either of these two roles by emailing a CV and covering letter to [email protected]

Applications without a cover letter will not be considered